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International
Bylaws
The purposes for which the Corporation is
organized are:
1. The Association is organized for the purpose
of elevating and maintaining among its members a high standard of
proficiency and integrity; to promote and to protect the interest of
bottle collections everywhere; to cultivate a spirit of cooperation among
its members; to promote local associations of bottle collectors in every
State and Territory of the United States and to establish good will and
understanding between the general public and the bottle collecting hobby
throughout the United States, its Territories and Foreign Countries.
2. To create a desire to study, to stimulate and
to encourage an interest in collecting bottles. To exchange information,
to stimulate the growth of a greater number of local affiliate clubs, and
to stimulate the presentation of more bottle shows.
Acting through its Board of Directors, its
President and other officers, subject to the powers and restrictions of
this Certificate of Incorporation and its Bylaws, to do such acts as are
necessary or convenient to the attainment of the objects and purposes
herein set forth.
To purchase, lease, hold, sell, mortgage, or
otherwise acquire or dispose of real or personal property; to enter into,
make, perform, or carry out contracts of every kind with any person, firm,
corporation, or association; to do any acts necessary or expedient for
carrying on any and all of the activities and pursuing any and all of the
objects and purposes set forth in this Certificate of Incorporation and
not forbidden by the laws of the State of Illinois.
To borrow or raise monies for any of the
purposes of the corporation and, from time to time, without limit as to
amount; to draw, make, accept, endorse, execute, and issue promissory
notes, drafts, bills of exchange, warrants, bonds, debentures, and other
negotiable or non-negotiable instruments and evidences of indebtedness;
and to secure the payment of any thereof, and of the interest thereon, by
mortgage upon, or pledge, conveyance, or assignment in trust of the whole
or any part of the property of the corporation, whether at the time owned
or thereafter acquired; and to sell, pledge, or otherwise dispose of such
bonds or other obligations of the corporation for its corporate purposes.
To have offices and promote and carry on its
objects and purposes within or without the State of Illinois, in other
States, the District of Columbia, Territories or Colonies of the United
States, and Foreign Countries.
In general, to have all powers conferred upon a
corporation by the laws of the State of Illinois except as prohibited in
this Certificate or forbidden by the Bylaws of this Corporation.
BYLAWS
ARTICLE 1 - NAME
The name of this organization shall be
International Association of Jim Beam Bottle and Specialties Club,
hereinafter known as Association.
ARTICLE II - MEMBERSHIP
Section 1. Classification
A. Except for Life Members, Association Members
shall be members of Member Clubs.
B. Local Affiliate Clubs shall be hereinafter known as Member Clubs.
Member Clubs shall be those clubs, organized for the purpose of promoting
an interest in the hobby of collecting Jim Beam Bottles and Specialties,
which have been accepted for Membership in this Association.
C. State members shall be Association members of Member Clubs located
within a State.
D. District members shall be Association members of Member Clubs located
within the geographic boundaries of the Districts as defined in these
bylaws.
E. Life Members shall be Association members who shall have all the
privileges of membership.
Section 2. Qualifications
A. Limitations.
1. A member shall have Association Membership through only one Member
Club.
2. A Member Club shall have a minimum of ten Association Members.
3. State members shall be Association members of Member Clubs located
within the geographic boundaries of a state of the United States of
America, a province of Canada, or within the geographic boundaries of a
territory located outside the United States of America, which has been
designated as a state by the Board of Directors.
4. District Members
a. The geographic boundaries of the Districts shall be:
District 1 - California, Nevada, Utah, Arizona, Hawaii
District 2 - Alaska, Washington, Idaho, Oregon, Montana, Yukon, British
Columbia, Alberta
District 4 /3- Arkansas, Colorado, Kansas, Louisiana, Missouri, Nebraska,
New Mexico, Oklahoma, Texas, Wyoming
District 5 - North Dakota, South Dakota, Minnesota, Iowa, Wisconsin,
Manitoba, Saskatchewan
District 6 - Illinois, Michigan, Indiana, Ohio
District 7 - Mississippi, Alabama, Florida, Georgia, South Carolina
District 8 - Tennessee, Kentucky, West Virginia, Virginia, North Carolina
District 9 - Pennsylvania, New York, Maryland, Washington DC, New Jersey,
Delaware, Ontario
District 10 - Maine, Vermont, Rhode Island, New Hampshire, Massachusetts,
Connecticut, Quebec, Atlantic Providences (New Brunswick, Newfoundland,
Nova Scotia, Prince Edward Island)
District 11 - International District composed of all areas in the world
not included in the other Districts listed.
District 12 - Australia, New Zealand
b. A District which consists of Association members of Member Clubs
located outside the geographic boundaries of the United States of America
shall have a minimum of five Member Clubs.
5. Life Members shall include all former presidents of the Association and
other persons selected by the Board of Directors of the Association.
B. Application and Admission
1. An Association member shall be a member only through membership in a
Member club.
2. Member Club
a. A club may apply for membership by submitting an application on a form
approved by the Board of Directors accompanied by the Charter Fee and
Association member dues to the State Director of the state in which the
club is located or to the District Director of the District in which the
club is located. The State Director shall forward such applications and
fees to the Director of that District who shall submit the Charter Fees
and dues to the Association Office and who shall submit the application
together with a letter of recommendation to the Board of Directors for its
consideration.
b. The application form shall contain an agreement to abide by the
Corporate Charter and the bylaws and any special rules adopted by the
Association and amendments thereto.
c. A club shall be accepted as a Member Club upon approval of the Board of
Directors. Upon admission to membership, each Member Club shall be issued
a Certificate of Membership which shall be returned to the Association
office upon resignation of expulsion from the Association.
3. State
Association members within a territory outside the geographic boundaries
of the United States of America may apply to the Board of Directors for
designation as a state. Such state designation shall be effective only
upon approval of the Board of Directors.
4. District
District Members included in the International District 11 may apply to
the Board of Directors for separate District status when they have
attained at least five Member Clubs. Such designation as a separate
District shall be effective only upon approval of the Board of Directors.
5. Life Members
a. All former presidents of the Association shall automatically be named
Life Members
b. Any persons may be selected as a Life Member by the Board of Directors
of the Association.
Section 3. Annual Dues
A. Association Members
1. The dues of Association members shall be payable to the Member Club
which shall remit the dues in United States currency to the Association
Office prior to January 1.
2. The dues of Association members shall be as follows: Members residing
in USA and Canada - $13.00 per member Members residing in other countries
- $20.00 per member Life Members shall not be required to pay dues.
3. New members joining after June 30 shall pay only one half the dues
required for that year. Upon receipt of dues, each Association member
shall be issued a membership card. Life members shall be issued gold
colored lifetime memberships cards.
B. Member Clubs
1. The dues of each Member Club shall be called a Charter Fee and shall be
payable in United States currency to the Association office prior to
January 1.
2. The Charter Fee shall be $5.00 per one hundred members for portion
thereof not to exceed $50.00 per Member Club.
C. Full Annual Dues shall be due for any part of
a year, except that new members joining after June 30 shall pay only
one-half the dues required for that year.
D. Membership shall be forfeited if dues are not
received at the Association Office prior to February 15.
Section 4. Resignation, Expulsion, and
Reinstatement
A. Resignation
A. A member may resign by submitting a written resignation to the
Association Office.
B. Expulsion A member may be expelled from membership by the Board of
Directors at any regular or special meeting by two-thirds of the votes
cast provided that notice of the proposed expulsion is mailed to the
member at least sixty days prior to its consideration and a hearing is
permitted prior to the vote on expulsion.
C. Reinstatement
1. A member who has resigned may be reinstated to membership by approval
of the Board of Directors and upon payment of the current dues.
2. A member who has been expelled from membership may be reinstated to
membership by a vote of two-thirds of the Board of Directors and upon
payment of current dues.
ARTICLE III - OFFICERS
Section 1. Designation
The Officers shall be a President,
Vice-President, Secretary-Treasurer, and a Director from each District
except the International District 11.
Section 2. Eligibility
A. An officer shall have been an Association
member for at least two years, and be 18 years or older, previous to
election to office.
B. A candidate for the office of President shall have served as a member
of the Board of Directors for at least two years
C. No more than one member of a household shall serve as an officer at the
same time.
D. No member may serve in more than one office at a time.
E. Except for District 11, each District Director shall be a member of a
Member Club within the geographic boundaries of that District and reside
within the geographic boundaries of that District.
Section 3. Duties
The officers shall perform the duties prescribed
by these bylaws and by the parliamentary authority adopted by the
Association.
A. The president shall be the chief executive officer and official
representative of the Association and shall:
1. Promote the objects of the Association;
2. Preside at all meetings of the Association; the Board of Directors and
the Executive committee.
3. With the approval of the Executive Committee, within thirty (30) days
of assuming office appoint all standing committees.
4. Appoint all special committees
5. Appoint a committee of five Association members to audit the
Association books and report to the convention.,
6. Serve as ex officio a member of all committees.
7. Supervise the policy of the official publication of the Association
8. Sign or cause to have the President's signature affixed to all
Certificates of Membership and membership cards issued by the Association.
9. With the Secretary-Treasurer co-sign all legal documents of the
Association
10. Set the date and place of the Mid-Term meeting of the Board of
Directors.
11. With the approval of the Board of Directors, select a parliamentarian
12. Supervise and direct the work of the Executive Administrator as
authorized by the Association, the Board of Directors, or the Executive
Committee
13. With the approval of the Executive Committee, appoint an Association
member of the District in which a vacancy occurs to fill the vacancy in
the office of District Director until the next meeting of that District
when the District and members shall elect a Director to fill the unexpired
portion of the term of office: and
14. Appoint a committee of three Association members to audit the
convention books and report to the Board of Directors.
B. The Vice President Shall:
1. Upon request of the President, assist in the performance of the duties
of the President
2. In the absence or inability of the President to serve, perform the
duties of the President.
3. Perform such other duties as assigned by the Executive Committee of the
Board of Directors; and 4. Upon resignation or death of the President,
automatically become the President for the unexpired portion of the term
of office.
5. Serve as Director of International District 11;
C. The Secretary-Treasurer shall:
1. Keep an accurate record of all meetings of the Association, the Board
of Directors, and the Executive Committee
2. Cause to be issued proper notice of all meetings of the Association,
the Board of Directors and the Executive Committee
3. Provide all necessary ballots for voting;
4. With the President co-sign all legal documents of the Association;
5. Serve as Chairman of the Audit Committee for the audit covering his/her
term of office and submit the Audit Committee Report to the Board of
Directors at the post-convention meeting;
6. Submit an annual report to the Pre-convention meeting of the Board of
Directors;
7. Prepare and present a budget to the Pre-Convention meeting of the Board
of Directors;
8. Perform such other duties as assigned by the Board of Directors or the
Executive Committee.
D. Each District Director shall:
1. Carry out the provisions of these bylaws to protect the rights and
interests of the Association and promote the objects of the Association
within the District;
2. Assist in the organization of Member Clubs within the District;
3. Provide membership application forms to newly organized clubs within
the District, forward the fees and dues to the Association Office and
present completed applications together with letters of recommendation to
the Board of Directors for its consideration;
4. Assist in planning programs of Member Clubs within the District;
5. Except for International District 11, unless otherwise ordered by the
Board of Directors or the Executive Committee, conduct at least one
District meeting each year between January 2nd and June 1st.
6. Preside at District meetings; and
7. Serve as a member of the Board of Directors of the Association.
Section 4. Nomination
A. Nominations for the offices of President, The
Vice President, and the Secretary-Treasurer may be made in the following
ways:
1. By submitting a letter to the Association Office at least ninety (90)
days prior to the opening of the Convention stating the member's name, the
office sought, and the member's qualifications for performing the duties
of the office. The nominees and the qualifications for performing the
duties shall be included in the official publication as time and space
allow.
2. By nomination by a delegate from the floor at the first business
meeting of the Convention.
B. Previous to the election at Convention, each nominee shall be granted
five (5) minutes to address the Convention and five (5) minutes to answer
questions.
C. Except for International District 11, nominations for the office of
District Director shall be made according to the rules adopted by each
District.
Section 5. Election
A. The election of the President, Vice
President, and the Secretary-Treasurer shall be by ballot during the
Convention. A majority vote shall elect. In the case there is only one
nominee for the office of President, Vice President, or
Secretary-Treasurer, the ballot for that office maybe dispensed with and
the presiding officer may declare that nominee elected.
B. Except for the Director of International District 11, the election of
District Directors shall be conducted at District meetings according to
the following schedule: even numbered Districts in even numbered years,
and odd numbered Districts in odd numbered years.
Section 6. Terms of Office
A. The term of office of the President, the Vice
President, and the Secretary-Treasurer shall be two years or from the
close of the Convention at which elected until the close of the next
election year Convention or until the successor is elected.
B. District Directors
1. Except for the Director of International District 11, the term of
office for District Director shall be two years or from the close of the
District meeting at which the scheduled election is conducted to the close
of the following District meeting at which the election is scheduled or
until the successor is elected.
2. Except for the office of Director of International District 11, because
of ineffective performance of the duties of the office, the Board of
Directors by a two-thirds vote may declare the office of a District
Director vacant.
Section 7. Vacancies
A. A vacancy in the office of the Vice President
or Secretary-Treasurer shall be filled by appointment of the President
upon approval of the remaining members of the Executive Committee.
B. With the approval of the Executive Committee, the President shall
appoint an Association member of the District in which a vacancy occurs to
fill a vacancy in the office of District Director until the next meeting
of that District when the District members shall elect a Director to fill
the unexpired portion of the term of office.
ARTICLE IV - STATE
Section 1. Boundaries
Each state of the United States of America and
each territory outside the geographic boundaries of the United States of
America when so designated b the Board of Directors shall be considered
states.
Section 2. State Directors
A. Each state which has at least one Member Club
shall have a State Director who is a member of a Member Club of that
state, elected by the Association members of that state who are 18 years
or older
B. In the event there are no Member Clubs within a state, the District
Director of the District in which that state is located may appoint a
District member who is a resident of that state to serve as State
Director.
C. The term of office of State Director shall be concurrent with the term
of office of the District Director of the District in which the state is
located or until the successor is elected.
D. With approval of the executive Committee, the District Director shall
appoint an Association Member of the State in which any vacancy occurs to
fill a vacancy in the office of State Director until the meeting of that
District, when the State members shall elect a new State Director.
E. The State Director shall:
1. Promote the objects of the Association within the state:
2. Assist with the organization of Member Clubs within the state;
3. Provide membership application forms to newly organized clubs within
the state and present competed applications together with the Charter Fees
and dues to the District Director.
4. Assist in planning programs for Member Clubs within the state: and
5. Preside at State meetings;
F. With the approval of the District Director and the Association
Executive Committee, a State Director may appoint an associate State
Director to assist in the duties of the office.
Section. Meetings
A. With the exception of the states within
District 12, state meetings shall be held in conjunction with District
meetings and shall be for the purpose of electing State Directors and
conducting any other state business that may arise.
B. State Meetings within District 12 shall be held within the geographic
boundaries of each state and shall be held annually prior to the District
Meeting and shall be for the purpose of electing State Directors,
receiving reports and conducting any other state business that may arise.
ARTICLE V - MEETINGS
Section 1. Association
A. Convention
1. Unless otherwise ordered by the Board of Directors, a convention shall
be held annually between June 1st and September 15th on the dates selected
by the Board of Directors for the purpose of electing officers, receiving
reports, and conducting any other business that may properly come before
it.
2. A: The voting body of the convention shall be the following delegates:
1. The Association Officers
2. State Directors
3. Former Presidents of the Association
4. Delegate representation from Member Clubs shall be:
a. The number of members in Member Clubs for determining delegate
representation shall be the number for whom dues have been received at the
Association Office prior to May 1st.
b. Each Member Club shall submit a list of delegates to the Association
Office 45 (forty-five) days prior to the opening of the convention.
c. All delegates must be 18 years of age or older prior to May 1st.
d. All questions concerning the right of any member to be seated as a
delegate shall be decided by the Credentials Committee.
e. No member shall vote in more than one capacity and there shall be no
proxy voting.
f. All Association members may speak but only delegates may make motions
and vote
3. The Registration and Package Fee as set by the Board of Directors shall
be included in the official publication mailed as least sixty (60) days
prior to the convention. Each Association member and each Members Club may
pay one Convention Registration and Package Fee to the Association Office
at least thirty (30) days prior to the opening of the convention and
receive the specific items as determined by the Board of Directors.
4. The Board of Directors shall consider convention site proposals and
present proposed sites from which one shall be selected by the most votes
one year or more in advance at each convention. If unusual circumstances
or emergency conditions, as determined by the Executive Committee,
precludes the holding of a convention at the selected site, the Board of
Directors by a two-thirds vote in a meeting or by mail may select an
alternate site.
5. The President may appoint a Convention Coordinator who, in cooperation
with the President, shall plan and supervise the convention arrangements.
6. The convention committees to be appointed by the President shall
consist of Association members and may include: Credentials, Program,
Rules, Election, and others as deemed necessary.
B. Quorum A quorum shall be a majority of the voting members who have
registered with the Credentials Committee, provided that representatives
from at least one-third of the Districts are present.
Section 2. Districts
A. Except for International District 11,
District meetings shall be held annually between January 2nd and June 1st
for the purpose of conducting business that may properly come before them.
B. The voting body at a District meeting shall be the District Director,
the State Directors of that District, and all Association Members of that
District who are 18 years or older and present at that meeting. There
shall be no proxy voting.
C. Except for International District 11, each District meeting shall be
held at a location within the geographic boundaries of that District when
electing District and State Officers.
ARTICLE VI - BOARD OF DIRECTORS
Section 1. Composition
The Members of the Board of Directors shall be:
. The President, the Vice President, the Secretary-Treasurer
B. The District Directors; and
C. The immediate past President shall be ex officio a member but shall
have no vote.
Section 2. Duties
The Board of Directors shall:
A. Conduct the business of the Association between meetings of the
Association.
B. Report to Member Clubs;
C. Adopt policies and rules for the conduct of the affairs of the
Association not in conflict with these bylaws or rules adopted by the
delegates in convention;
D. Employ an Executive Administrator and other employees as deemed
necessary and fix the duties and compensation of each;
E. Select the location of the Association Office
F. Determine the amount of bond for the officers, members, and employees
as deemed prudent, the cost of which is to be borne by the Association;
G. Approve the bank or banks or depositories for the deposit of
Association monies;
H. Determine the manner in which the checks for the expenditures of the
Association shall be signed;
I. Authorize the investment, appropriation, and expenditures of the monies
of the Association;
J. Approve a membership application form;
K. Consider all applications for Member Clubs and all reinstatement and
expulsion requests;
L. Consider applications for State designations of territories outside the
geographic boundaries of the United States of America
M. Consider applications for additional international Districts from
District 11 and, upon approval, have authority to assign numbers to those
Districts effecting an automatic change to Article II, Section 2, A 4 in
these bylaws;
N. If emergency conditions, as determined by the Executive Committee,
precludes holding of a convention at the selected site, by a two-thirds
vote in a meeting or by mail select an alternate site;
O. Consider convention site proposals to be presented to the convention;
P. Set the dates of the convention;
Q. Set the Convention Registration and Package Fee and determine the items
to be covered by that fee;
R. Approve a design to be used for the Convention Bottle;
S. Consider a budget at the Pre-Convention meeting and adopt a budget at
the Post-Convention meeting; Adoption of the budget shall be the
authorization for the expenditures listed therein;
T. Consider approval of the Audit Committee report at the post-convention
meeting and;
U. Consider requests for the use of the Association logo.
Section 3. Meetings
A. 1. Unless otherwise ordered by the Executive
Committee, the Board of Directors shall meet at least two times each year
a. Post-Convention In the convention city on the day following the close
of convention
b. Pre-Convention In the convention city on the day previous to the
opening of the convention
A. 2. At least fifteen (15) days advance notice of any Special meetings
shall be given all members of the Board of Directors.
B. Meetings shall be held at other times when deemed necessary by the
President or the Executive Committee or by two-thirds of the voting
members of the Board of Directors.
C. The Board of Directors may conduct business by mail or by telephone
conference call and a report of action taken in this manner shall be
verified and made a part of the minutes of the next meeting.
D. A quorum shall be a majority of the members entitled to vote.
E. The President, the Vice President, the Secretary-Treasurer, the
immediate past President, and the Directors of the Districts located
within the geographic boundaries of the United States of America shall
receive reasonable travel and living expenses, as determined by the
Executive Committee, for attending any meeting of the Board of Directors.
ARTICLE VII - EXECUTIVE COMMITTEE
Section 1. Composition
The members of the Executive Committee shall be
the President, the Vice President and the Secretary-Treasurer
Section 2. Duties
The Executive Committee shall:
G. Transact necessary business between meetings of the Board of Directors:
H. In the case of the inability of the Executive Administrator to handle
the monies of the Association, authorize the Secretary-Treasurer or the
President to handle the monies of the Association as directed by the Board
of Directors or Executive Committee
I. Report action taken to the Board of Directors;
J. Consider approval of appointments to Standing committees;
K. Determine reasonable travel and living expenses of the members of the
Board of Directors and other Association members and employees authorized
to travel at Association expense.
L. Consider approval of appointments to fill vacancies in the offices of
Vice President, Secretary-Treasurer or District Director; and
M. Consider causes for expulsion of members and make recommendations to
the Board of Directors.
Section 3. Meetings
A. The Executive Committee shall meet at the
call of the President or at the call of any two of its members.
B. The Executive Committee may conduct business by mail or by conference
telephone and a report of action taken in this manner shall be verified
and made a part of the minutes at the next meeting.
C. A quorum shall be a majority of the members.
ARTICLE VIII - COMMITTEES
Section 1. Standing
A. With the approval of the Executive Committee,
the President may appoint the following Standing committees: Bottle Show,
Bylaws, Editor and Research.
1. The Bottle Show chairperson(s) shall plan and coordinate the staging of
a bottle show to be held in conjunction with the convention.
2. The Bylaws committee shall review proposed amendments to these bylaws,
submit the proposed amendments with the names of the proposers and the
Bylaws committee's recommendations to the Editor of the official
publication in time to give thirty (30) days previous notice of the
proposed amendments prior to the convention at which they are to be
considered. This committee shall report to the convention all proposed
amendments that are submitted by members to the chairman of this committee
prior to February 1st. All automatic grammatical, punctuation, and
correlation corrections in bylaws or amendment, shall be effected by this
committee subject to the approval of the Board of Directors.
3. The Editor shall publish or cause to be published the official
publication of the Association.
4. The Research committee shall provide information concerning the hobby
of bottle collecting.
Section 2. Special
The President shall appoint Special Committees
to perform the work of the Association as deemed necessary or as directed
by these bylaws or as directed by the Board of Directors.
Section 3.
The President shall be ex officio a member of
all committees.
ARTICLE IX - ASSOCIATION OFFICE
Section 1.
The location of the Association Office shall be
selected by the Board of Directors.
A. The business of the Association Office shall be under the direction of
the Executive Administrator who shall be selected by the Board of
Directors and serve under the supervision of the President, the
Secretary-Treasurer, the Executive Committee, and the Board of Directors.
B. Funds shall be allocated in the budget for rental costs, necessary
personnel, and other expenses of operating the office.
Section 2.
The Executive Administrator shall:
A. Be custodian of the Corporate seal of the Association:
B. Maintain the permanent records of the Association
C. Employ additional staff or personnel to fill positions as authorized by
the Board of Directors
D. Attend all meetings of the Executive Committee, the Board of Directors,
and the Association
E. Handle the monies of the Association as directed by the Board of
Directors or Executive Committee
F. Receive all dues and deposit all monies of the Association as directed
by the Board of Directors and furnish receipts and vouchers for all monies
handled to the Executive Committee
G. Disburse funds as set forth in these bylaws and in accordance with the
policies adopted by the Board of Directors.
H. Maintain an accurate list of Association membership.
I. Maintain an accurate list of Association assets and their location
J. Furnish bond for an amount to be determined by the Board of Directors,
the cost of which is to be paid by the Association and show proof of this
bond at the pre-convention meeting of the Board of Directors; and
K. Perform other duties pertinent to the efficient operation of the
Association office and any other duties as directed by the Board of
Directors; and
L. At the January Board meeting, furnish accurate records of all property
of the Association to the Secretary-Treasurer and the Board of Directors.
M. Provide a monthly report to the members of the Board of Directors
showing the total receipts, disbursements, and the balance on hand for all
monies of the Association.
ARTICLE X - FISCAL YEAR
The fiscal year shall be July 1st to June 30th.
ARTICLE XI - LOGO
The Association logo maybe used only upon
written permission and in the manner specified by the Board of Directors.
ARTICLE XII - INDEMNIFICATION
Each officer and Director of this Corporation
shall be indemnified by said Corporation against reasonable expenses,
actually and necessarily incurred in connection with the defense of any
action, suit or having been an Officer or Director of the Corporation,
except in relation to matters as to which they shall be adjudged in such
action, suit or proceeding to be liable for negligence, misfeasance, or
misconduct in the performance of their duties as provided in the bylaws;
such right of indemnification shall not be deemed exclusive of any other
right to which they maybe entitled.
ARTICLE XIII - PARLIAMENTARY AUTHORITY
The rules contained in Robert's Rules of Order,
Newly Revised shall govern the Association in all cases to which they are
applicable and in which they are not inconsistent with these bylaws and
any special rules the Association may adopt.
ARTICLE XIV - AMENDMENT
Except as provided in these bylaws in Article XV
these bylaws may be amended only at convention as follows:
1. By a two-thirds vote provided the proposed amendment shall have been
submitted by the Bylaws Committee to the Editor and published in the
Official publication at least thirty (30) days prior to the opening of the
convention at which the amendment is to be considered, or
2. By a ninety percent vote provided previous notice shall have been given
at an earlier meeting of the same session.
ARTICLE XV - RECONFIGURATION OF DISTRICT
A. Any proposed reconfiguration of district,
including dissolution or absorption of a district, resulting in
geographical change of district, shall require prior notification and
explanation to all affected clubs within said district.
1. Prior notification, in letter form, of proposed district change, shall
be made at least 60 days minimum, prior to any, *resolution, to all
district directors, state directors and club presidents of all districts
involved, separate from general notification in "Beam Around The
World" · arrived at by voting, the act of resolving or separating
into component parts, the answer or solution to a problem, As per Living
Webster's Dictionary 1974
ARTICLE XVI - DISSOLUTION
In case the Association should be dissolved in
the manner provided by law of the State of Illinois, after all legal debts
have been paid; the remaining assets and funds shall be divided by a per
cent of District Members versus total membership. Each District shall
submit to the International Office the name of the charity to receive
their portion of the funds.
ARTICLE XVII - EMERGENCY CLAUSE
Section 1.
When, because of war or other great disaster or
extraordinary emergency, the holding of an annual convention is made
impracticable, all functions, powers, and duties of this Association shall
be and are vested in the Board of Directors.
Section 2.
If travel be forbidden or curtailed to a
prohibitive extent, voting my mail for purposes of electing officers and
adopting amendments to the bylaws shall be and is hereby authorized and
the Executive Committee is hereby empowered to prescribe full and
appropriate procedure for the purpose thereof.
The following Articles were amended on July
12, 2005 in St. Louis, Missouri.
Article V - Meetings Section 2.C add ( when
electing District and State Officers)
Article III - Officers Section 6 Term of Office A. Substitute
Article VI - Board of Directors Section 3. Meetings A.1 Strike out three,
insert two
Article VI - Board of Directors Section 3 Meetings A.1.b. Deleted
Article VI - Board of Directors Section 3 Meetings A2 Strike out (the
Mid-Term and) And insert (any)
Article VIII - Committees Section 1 Standing A.1. Strike out (committee)
and insert (chairperson(s))
The following Articles were amended on June
19, 2006 in Fort Mitchell, Kentucky.
Article V - Meetings, Section 1 Association A
change two to one (year)
Article XVI - Dissolution - delete donated to national charitable
organization to be selected by the Board of Directors and Add - divided by
per cent of District Members versus total membership. Each District shall
submit to the International Office, the name of the Charity to receive
their portion of the funds.
The following articles were amended during
the 37th Annual Convention, July 31, 2007 in Sparks, Nevada.
Article II Membership Section 3 Annual Dues D.
Strike out April 1 and Insert February 15.
Article II Membership Section 2 Qualifications 4. District Members a. The
geographic boundaries of the Districts shall be: Strike out District 3 and
District 4. Insert District 4/3. Rearrange States in alphabetical
order-Arkansas, Colorado, Kansas, Louisiana, Missouri, Nebraska, New
Mexico, Oklahoma, Texas , Wyoming
Article VIII Committees. Section 1. Standing A. Strike out Historian
Article VIII Committees. Section 1. Standing A. #4 Duties of the
Historian. Strike out Historian Duties.
Article VIII Committees. Section 1. Standing A. Strike out the word Shall
and Insert the word May. Revised-With the approval of the Executive
Committee, the President may appoint the following standing committees:
Bottle Show, Bylaws, Editor and Research.
Revised July 2007
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